In the professional world, asking for someone’s signature on a document requires a delicate balance of formality and politeness. Whether you’re corresponding through email or in a formal letter, here are 20 polite ways to ask someone to sign and return important paperwork.
List Of Polite Ways to Request Signatures on Documents
- Kindly affix your signature to the attached paperwork when you have a moment.
- We would appreciate it if you could sign and return the enclosed document.
- Could you please review and sign the document enclosed herewith?
- Your prompt attention to signing and returning the document is greatly appreciated.
- We kindly request your signature on the attached paperwork.
- Your cooperation in signing and returning the document is highly valued.
- We would be grateful if you could sign and return the enclosed paperwork at your earliest convenience.
- Please take a moment to sign and return the document enclosed in this package.
- Your signature on the attached document is kindly requested.
- We kindly ask that you sign and promptly return the enclosed document.
- Would you mind signing and returning the document enclosed herein?
- Your assistance in signing and returning the document is much appreciated.
- We kindly request your signature on the enclosed paperwork at your earliest convenience.
- Your prompt attention to signing and returning the document is requested.
- Could you please take a moment to sign and return the attached document?
- Your signature on the enclosed document is kindly solicited.
- We would be grateful if you could sign and return the enclosed document promptly.
- Please sign and return the document enclosed with this correspondence.
- We kindly ask for your signature on the enclosed paperwork.
- Your cooperation in promptly signing and returning the document is greatly appreciated.
1. Please Sign the Enclosed Document at Your Earliest Convenience
Scenario Example: Subject: Urgent: Signature Required on Important Document Dear Robert, I trust this email finds you well. Could you please take a moment to sign the enclosed document and return it to me at your earliest convenience?
Additional Tip: Express gratitude for their prompt attention.
2. Sign the Document and Send It Back to Me
Scenario Example: Subject: Signature Request – Time-Sensitive Document Dear Michael, I hope this message finds you in good spirits. Would you mind signing the document attached to this email and sending it back to me at your earliest convenience?
Additional Tip: Clearly mention the action you want them to take.
3. Your Prompt Attention to Signing and Returning This Is Appreciated
Scenario Example: Subject: Time-Sensitive: Signature Required Dear Robert, I appreciate your prompt attention to signing and returning the document. Your cooperation is crucial in ensuring timely processing.
Additional Tip: Highlight the urgency.
4. Kindly Sign the Document and Return It
Scenario Example: Subject: Important: Your Signature Required Dear Michael, Kindly sign the attached document and return it at your earliest convenience. Your cooperation in this matter is highly valued.
Additional Tip: Use polite language to request the action.
5. I Request Your Signature on the Attached Document
Scenario Example: Subject: Request for Your Signature Dear Robert, I hope this message finds you well. I kindly request your signature on the attached document. Your prompt attention to this matter is appreciated.
Additional Tip: Express hope for their well-being before the request.
6. Please Find the Document Attached for Your Signature
Scenario Example: Subject: Document for Your Signature Dear Michael, Please find the document attached for your signature. Your timely response to this matter is crucial.
Additional Tip: Clearly state the purpose of the email.
7. Please Return This Once Signed as Quickly as Possible
Scenario Example: Subject: Urgent: Signature Needed Dear Robert, Could you please sign the document attached and return it once signed as quickly as possible? Your cooperation is highly appreciated.
Additional Tip: Use a sense of urgency.
8. I’d Appreciate This Returned at Your Earliest Convenience
Scenario Example: Subject: Signature Required – Time-Sensitive Dear Michael, I would appreciate it if you could return the signed document at your earliest convenience. Thank you for your prompt attention to this matter.
Additional Tip: Express appreciation for their cooperation.
9. Could You Sign This and Send It Back When Possible
Scenario Example: Subject: Document Signature Request Dear Robert, Could you please sign the document attached to this email and send it back when possible? Your prompt response is valued.
Additional Tip: Use polite phrasing.
10. Give Me a Few Days to Learn More
Scenario Example: Subject: Request for Extended Review Dear Michael, I understand this requires careful consideration. Could you please give me a few days to learn more about the contents before providing your signature?
Additional Tip: Acknowledge the complexity and request additional time.
Read More: Professional Ways to Say “Moving Forward”
11. Your Cooperation in Signing and Returning the Document Is Much Appreciated
Scenario Example: Subject: Appreciation for Your Cooperation Dear Robert, I want to express my gratitude for your cooperation in signing and returning the document. Your prompt response is highly valued.
Additional Tip: Express gratitude sincerely.
12. We Kindly Request Your Signature on the Enclosed Paperwork
Scenario Example: Subject: Signature Request for Important Paperwork Dear Michael, We kindly request your signature on the enclosed paperwork. Your attention to this matter is essential for the timely progression of our project.
Additional Tip: Clearly state the importance of their signature.
13. Your Prompt Attention to Signing and Returning the Document Is Requested
Scenario Example: Subject: Urgent: Signature Required Dear Robert, Your prompt attention to signing and returning the document is requested. Your cooperation ensures a smooth workflow.
Additional Tip: Use direct language.
14. Could You Please Take a Moment to Sign and Return the Attached Document?
Scenario Example: Subject: Signature Request for Attached Document Dear Michael, Could you please take a moment to sign and return the attached document? Your timely response is appreciated.
Additional Tip: Politely ask for their time.
15. Your Signature on the Attached Document Is Kindly Solicited
Scenario Example: Subject: Solicitation of Your Signature Dear Robert, Your signature on the attached document is kindly solicited. Please return the signed document at your earliest convenience.
Additional Tip: Use formal language.
16. We Would Be Grateful If You Could Sign and Return the Enclosed Document Promptly
Scenario Example: Subject: Grateful for Your Prompt Signature Dear Michael, We would be grateful if you could sign and return the enclosed document promptly. Your prompt action is highly appreciated.
Additional Tip: Express gratitude for their cooperation.
17. Please Sign and Return the Document Enclosed with This Correspondence
Scenario Example: Subject: Document Signature Request Dear Robert, Please sign and return the document enclosed with this correspondence. Your attention to this matter is crucial for our records.
Additional Tip: Emphasize the importance of their action.
18. We Kindly Ask for Your Signature on the Enclosed Paperwork
Scenario Example: Subject: Kind Request for Your Signature Dear Michael, We kindly ask for your signature on the enclosed paperwork. Your cooperation ensures the completion of our administrative process.
Additional Tip: Use polite language.
19. Your Assistance in Signing and Returning the Document Is Much Appreciated
Scenario Example: Subject: Appreciation for Your Assistance Dear Robert, Your assistance in signing and returning the document is much appreciated. Thank you for your prompt cooperation.
Additional Tip: Express gratitude sincerely.
20. We Kindly Request Your Signature on the Enclosed Paperwork at Your Earliest Convenience
Scenario Example: Subject: Signature Request for Time-Sensitive Document Dear Michael, We kindly request your signature on the enclosed paperwork at your earliest convenience. Your prompt attention to this matter is crucial for our upcoming deadline.
Additional Tip: Clearly state the urgency of the situation.
Pros and Cons of Different Approaches:
Pros:
- Politeness and formality convey professionalism.
- Clear communication helps in understanding the urgency.
- Expressing gratitude fosters positive working relationships.
Cons:
- Overusing certain phrases may sound repetitive.
- Some individuals may find direct language too assertive.
Matthew Porter is currently an English instructor at a university. She has experience in teaching and assessing English tests including TOEFL, IELTS, BULATS, FCE, CAE, and PTEG. With over a decade of teaching expertise, Matthew Porter utilizes his knowledge to develop English lessons for her audience on English Overview.
