In professional and personal communications, expressing reminders politely is essential for maintaining a positive tone and fostering good relationships.
Below are 20 polite ways to remind someone of a task, meeting, or important information.
List of Polite Ways to Say “Please Be Reminded”
- Kindly be reminded…
- May I bring to your attention…
- Just a gentle reminder…
- I’d like to kindly remind you…
- Permit me to remind you…
- A quick reminder…
- I respectfully remind you…
- Allow me to remind you…
- I’d like to refresh your memory…
- Please recall…
- It’s worth noting…
- In case you’ve forgotten…
- A friendly reminder…
- I wish to remind you…
- I’d appreciate your attention to…
- It’s important to remember…
- Could I jog your memory…
- Please keep in mind…
- Permit me to gently remind you…
- It would be helpful to remember…
1. Kindly be reminded…
Dear Royal,
Kindly be reminded that the deadline for submitting the project proposal is approaching. Your input and revisions are crucial to ensuring its success. We appreciate your attention to this matter.
Best regards, Oscar
2. May I bring to your attention…
Dear Royal,
May I bring to your attention the upcoming team meeting scheduled for Friday at 10:00 AM? Your presence and input are highly valued. Thank you for your cooperation.
Warm regards, Oscar
3. Just a gentle reminder…
Dear Royal,
Just a gentle reminder that the monthly report is due by the end of the week. Your thoroughness and accuracy in compiling this data are greatly appreciated.
Warm regards, Oscar
4. I’d like to kindly remind you…
Dear Royal,
I’d like to kindly remind you of the training session scheduled for tomorrow at 9:00 AM. Your participation is vital for the success of the program.
Best regards, Oscar
5. Permit me to remind you…
Dear Royal,
Permit me to remind you of the upcoming client presentation on Tuesday. Your insights and expertise will be invaluable in showcasing our services.
Sincerely, Oscar
6. A quick reminder…
Dear Royal,
A quick reminder that the quarterly review meeting is scheduled for Monday at 2:00 PM. Your preparedness and input are essential for a productive discussion.
Best regards, Oscar
7. I respectfully remind you…
Dear Royal,
I respectfully remind you of the pending task assigned to you last week. Your prompt action on this matter is greatly appreciated.
Warm regards, Oscar
8. Allow me to remind you…
Dear Royal,
Allow me to remind you of the departmental retreat scheduled for next Friday. Your attendance and active participation will contribute to its success.
Best regards, Oscar
9. I’d like to refresh your memory…
Dear Royal,
I’d like to refresh your memory regarding the budget meeting scheduled for Thursday. Your insights and recommendations are crucial for effective financial planning.
Warm regards, Oscar
10. Please recall…
Dear Royal,
Please recall the task assigned to you during our last meeting. Your completion of this task is essential for project progress.
Best regards, Oscar
Read More: Formal Ways to Say “I Hope Life Is Treating You Well”
11. It’s worth noting…
Dear Royal,
It’s worth noting that the conference registration deadline is approaching. Your timely registration is necessary to secure your spot.
Sincerely, Oscar
12. In case you’ve forgotten…
Dear Royal,
In case you’ve forgotten, our weekly progress report is due tomorrow. Your thoroughness in documenting our achievements is crucial for tracking our goals.
Warm regards, Oscar
13. A friendly reminder…
Dear Royal,
A friendly reminder about the team-building activity scheduled for Saturday. Your participation will contribute to a more cohesive and productive work environment.
Best regards, Oscar
14. I wish to remind you…
Dear Royal,
I wish to remind you of the upcoming webinar on digital marketing strategies. Your attendance and insights will be beneficial to our team’s learning.
Warm regards, Oscar
15. I’d appreciate your attention to…
Dear Royal,
I’d appreciate your attention to the pending approval for the budget proposal. Your prompt review and feedback are necessary for finalizing the document.
Sincerely, Oscar
16. It’s important to remember…
Dear Royal,
It’s important to remember the safety protocols while working on-site. Your adherence to these guidelines ensures a secure work environment for everyone.
Best regards, Oscar
17. Could I jog your memory…
Dear Royal,
Could I jog your memory regarding the client meeting scheduled for Monday? Your presence and preparation are essential for discussing project updates and next steps.
Warm regards, Oscar
18. Please keep in mind…
Dear Royal,
Please keep in mind the upcoming deadline for submitting your expense reports. Your timely submission is crucial for accurate financial tracking.
Best regards, Oscar
19. Permit me to gently remind you…
Dear Royal,
Permit me to gently remind you of the training session scheduled for tomorrow. Your attendance will enhance your skills and knowledge in our field.
Sincerely, Oscar
20. It would be helpful to remember…
Dear Royal,
It would be helpful to remember the importance of punctuality for our team meetings. Your timely arrival ensures smooth discussions and effective decision-making.
Warm regards, Oscar
Pros and Cons of Using Polite Reminder Phrases
Pros:
- Maintains Professionalism: Using polite reminder phrases helps maintain a professional tone in communication.
- Fosters Positive Relationships: Polite reminders show respect and consideration, fostering positive relationships with colleagues and clients.
- Increases Responsiveness: People are more likely to respond positively to polite reminders, leading to timely actions.
- Avoids Offense: Polite language reduces the risk of offending or upsetting the recipient, ensuring effective communication.
Cons:
- May be Overlooked: Despite politeness, reminders can still be overlooked or ignored by busy recipients.
- Time-consuming: Crafting polite reminder messages may require more time and effort compared to direct communication.
- Potential for Misinterpretation: Despite efforts to be polite, some recipients may perceive reminders as nagging or patronizing.
- Dependency on Recipient’s Response: The effectiveness of polite reminders relies on the recipient’s responsiveness, which may vary.
Matthew Porter is currently an English instructor at a university. She has experience in teaching and assessing English tests including TOEFL, IELTS, BULATS, FCE, CAE, and PTEG. With over a decade of teaching expertise, Matthew Porter utilizes his knowledge to develop English lessons for her audience on English Overview.
