20 Professional Ways to Say “Warmest Regards”

In the world of professional communication, the way you conclude your messages can leave a lasting impression. While “Warmest Regards” is a friendly and sincere closing, there are many other phrases you can use to convey warmth, respect, and appreciation.

 Here are 20 professional alternatives to consider, along with scenario examples for each:

List of Professional Ways to Say “Warmest Regards”

  • Sincerely
  • Best regards
  • Respectfully
  • With appreciation
  • Yours truly
  • Cordially
  • With gratitude
  • Warm regards
  • Regards
  • Yours sincerely
  • Faithfully
  • With all best wishes
  • Yours faithfully
  • Kind regards
  • With warmest appreciation
  • Best wishes
  • Yours respectfully
  • With heartfelt regards
  • Yours cordially
  • With sincere thanks

1. Kindest Regards

Scenario: Email Subject: Proposal Submission Dear Royal,

I hope this email finds you well. I wanted to express my sincere gratitude for considering our proposal. Kindest regards, Oscar

Additional Tip: Kindest Regards emphasizes kindness and goodwill, making it ideal for situations where you want to convey warmth and appreciation.

2. Best Regards

Scenario: Email Subject: Project Update Dear Royal,

I wanted to provide you with a quick update on the project. Things are progressing smoothly, and I appreciate your continued support. Best regards, Oscar

Additional Tip: Best Regards is a versatile closing that strikes a balance between professionalism and warmth. It’s suitable for various business contexts.

3. Best Wishes

Scenario: Email Subject: Farewell Message Dear Team,

As I prepare to move on to new opportunities, I want to express my heartfelt thanks for the wonderful memories and experiences we’ve shared. Best wishes, Oscar

Additional Tip: Best Wishes is often used in situations where you’re extending good intentions or bidding farewell. It conveys positivity and goodwill.

4. All the Best

Scenario: Email Subject: Congratulations on Promotion Dear Royal,

Congratulations on your well-deserved promotion! Your hard work and dedication have truly paid off. All the best, Oscar

Additional Tip: All the Best is a friendly and informal closing that works well in congratulatory messages or when wishing someone success.

5. You Have My Regards

Scenario: Email Subject: Appreciation for Support Dear Royal,

I wanted to take a moment to express my gratitude for your unwavering support throughout this project. You have my regards, Oscar

Additional Tip: You Have My Regards is a more personal and heartfelt way to express appreciation and respect.

6. Humblest Regards

Scenario: Email Subject: Gratitude for Mentorship Dear Mentor,

I cannot thank you enough for your guidance and mentorship over the years. Your wisdom has been invaluable to my growth. Humblest regards, Oscar

Additional Tip: Humblest Regards conveys humility and deep respect. It’s suitable for expressing gratitude in mentorship or advisory relationships.

7. Sincerely

Scenario: Email Subject: Job Application Follow-Up Dear Hiring Manager,

I appreciate the opportunity to interview for the [Position Title] role. I am sincerely excited about the possibility of joining your team. Sincerely, Oscar

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Additional Tip: Sincerely is a classic and formal closing that is appropriate for business correspondence, especially in professional settings.

8. My Best

Scenario: Email Subject: Thank You for Collaboration Dear Royal,

Thank you for collaborating with us on the recent project. Your expertise and dedication made all the difference. My best, Oscar

Additional Tip: My Best is a concise and friendly way to convey good wishes or express appreciation.

9. I Wish You the Best

Scenario: Email Subject: Goodbye Message to Colleague Dear Colleague,

As you embark on your next adventure, I want to extend my best wishes for your continued success and happiness. I wish you the best, Oscar

Additional Tip: I Wish You the Best is a warm and genuine way to express good intentions and support.

10. I Wish You Well

Scenario: Email Subject: Recovery Wishes Dear Friend,

I heard about your recent illness and wanted to reach out to wish you a speedy recovery. I wish you well, Oscar

Additional Tip: I Wish You Well is a compassionate and caring closing that is suitable for expressing concern and support during difficult times.

11. Best of Luck

Scenario: Email Subject: Exam Encouragement Dear Student,

As you prepare for your upcoming exams, remember that you’ve worked hard and are well-prepared. Best of luck, Oscar

Additional Tip: Best of Luck is commonly used to wish someone success or good fortune in endeavors such as exams, interviews, or competitions.

12. With Appreciation

Scenario: Email Subject: Acknowledgment of Support Dear Royal,

I want to express my heartfelt gratitude for your unwavering support and guidance throughout this challenging project. With appreciation, Oscar

Additional Tip: With Appreciation is a formal and sincere closing that highlights gratitude and recognition.

13. With Gratitude

Scenario: Email Subject: Thank You for Referral Dear Colleague,

Thank you for referring [Client Name] to our company. Your confidence in our services is greatly appreciated. With gratitude, Oscar

Additional Tip: With Gratitude conveys deep appreciation and acknowledges the kindness or generosity of the recipient.

14. Regards

Scenario: Email Subject: Follow-Up on Action Items Dear Team,

I wanted to follow up on the action items from our last meeting. Please review the attached document and let me know if you have any questions. Regards, Oscar

Additional Tip: Regards is a concise and neutral closing that is appropriate for various business communications.

15. Yours Sincerely

Scenario: Email Subject: Formal Invitation Dear [Recipient Name],

I am writing to formally invite you to our upcoming conference. We hope to have the opportunity to collaborate and exchange ideas with you. Yours sincerely, Oscar

Related Post:  20 Professional Ways to Say “Sorry to Bother You”

Additional Tip: Yours Sincerely is a formal closing commonly used in business letters and formal invitations.

16. Faithfully

Scenario: Email Subject: Contract Signing Dear [Recipient Name],

Please find attached the finalized contract for your review and signature. We look forward to working with you. Faithfully, Oscar

Additional Tip: Faithfully is a formal closing often used in legal and contractual correspondence.

17. With All Best Wishes

Scenario: Email Subject: Retirement Congratulations Dear [Retiree Name],

Congratulations on your well-deserved retirement! Wishing you all the best in this new chapter of your life. With all best wishes, Oscar

Additional Tip: With All Best Wishes is a warm and inclusive closing suitable for congratulatory messages and well-wishes.

18. With Warmest Appreciation

Scenario: Email Subject: Recognition for Team Effort Dear Team,

I want to extend my warmest appreciation to each of you for your hard work and dedication on the recent project. With warmest appreciation, Oscar

Additional Tip: With Warmest Appreciation emphasizes heartfelt gratitude and acknowledges the collective effort of a team.

19. Warm Regards

Scenario: Email Subject: Follow-Up Meeting Dear Royal,

Thank you for meeting with me earlier today. I appreciate your insights and look forward to our continued collaboration. Warm regards, Oscar

Additional Tip: Warm Regards is a friendly and casual closing that conveys warmth and friendliness.

20. Yours Cordially

Scenario: Email Subject: Networking Follow-Up Dear [Networking Contact],

It was a pleasure meeting you at the conference last week. I hope to stay in touch and explore potential opportunities for collaboration. Yours cordially, Oscar

Additional Tip: Yours Cordially is a polite and formal closing often used in networking and introductory emails.

Pros and Cons


  • Offers a diverse range of alternatives to the common phrase “Warmest Regards.”
  • Helps convey various tones and levels of formality in professional communication.
  • Adds a personal touch to emails, enhancing rapport with recipients.


  • Choosing the appropriate closing requires understanding the context and relationship with the recipient.
  • Overuse of certain closings may diminish their impact over time.
  • Cultural differences may influence the perceived appropriateness of certain phrases.


The way you close your professional correspondence can significantly impact how your message is received. By choosing from these 20 alternatives to “Warmest Regards” and considering the context and relationship with the recipient, you can ensure your communication is both professional and warm.

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