20 Ways to Say “I Understand Your Concern” in an Email (With Examples)

In the realm of professional communication, expressing understanding and empathy is crucial. When responding to concerns or feedback, it’s essential to convey your comprehension effectively.

Here are 20 ways to articulate “I understand your concern” in an email, each accompanied by a scenario example.

List Of Ways to Say “I Understand Your Concern” in an Email

  • I acknowledge your concern.
  • I comprehend your point.
  • I recognize your worry.
  • I grasp the issues you’ve raised.
  • I am aware of your concerns.
  • I understand the nature of your apprehension.
  • I’ve taken note of your concern.
  • I get where you’re coming from.
  • I’m cognizant of your reservations.
  • I’ve got a clear understanding of your concern.
  • I see the challenges you’ve outlined.
  • I’ve considered your concerns carefully.
  • I understand the issues at hand.
  • I’m fully aware of your concerns.
  • I’ve taken into account your apprehensions.
  • I appreciate the points you’ve raised.
  • I’m mindful of the issues you’ve highlighted.
  • I’ve registered your concerns.
  • I’ve taken your concerns into consideration.
  • I understand the reasons behind your concern.

1. I Acknowledge Your Concern:

Subject: Acknowledging Your Feedback

Hi Michael,

I wanted to take a moment to acknowledge your recent feedback regarding the new project timeline. I understand the challenges you foresee and will certainly consider them in our upcoming team meeting.

Best, Robert

Additional Tip: This phrase emphasizes a formal recognition of the concern, showing that it has been officially received and taken into account.

2. I Comprehend Your Point:

Subject: Grasping Your Perspective

Hello Michael,

I appreciate your detailed email outlining your reservations about the proposed marketing strategy. I comprehend your point and will address each aspect in our upcoming strategy session.

Regards, Robert

Additional Tip: Using “comprehend” implies a deeper understanding, indicating that you’ve thoroughly grasped the nuances of the concern.

3. I Recognize Your Worry:

Subject: Recognizing Your Apprehension

Dear Michael,

I recognize your worry regarding the recent changes in project priorities. Your insights are invaluable, and I’ll ensure we discuss them in our team meeting next week.

Best regards, Robert

Additional Tip: The term “recognize” adds a personal touch, acknowledging not only the concern itself but also the emotional aspect of worry.

4. I Grasp the Issues You’ve Raised:

Subject: Grasping the Challenges You Highlighted

Hi Michael,

Thank you for outlining the challenges you’ve identified in our current workflow. I grasp the issues you’ve raised and will work towards finding feasible solutions.

Best, Robert

Additional Tip: Using “grasp” conveys a firm understanding, indicating that you not only understand but also have a firm hold on the issues.

5. I Am Aware of Your Concerns:

Subject: Addressing Your Concerns

Dear Michael,

I am aware of your concerns regarding the tight deadline for the upcoming project. Rest assured, the team is mobilizing resources to meet the timeline effectively.

Best regards, Robert

Additional Tip: Directly stating “I am aware” demonstrates a clear acknowledgment, assuring the sender that their concerns are on your radar.

6. I Understand the Nature of Your Apprehension:

Subject: Understanding Your Apprehension

Hello Michael,

Your recent email highlighted concerns about the budget allocation. I understand the nature of your apprehension and will explore alternative budgeting options.

Best, Robert

Additional Tip: This phrase emphasizes a nuanced understanding of the specific nature of the concern.

7. I’ve Taken Note of Your Concern:

Subject: Taking Note of Your Feedback

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Hi Michael,

I wanted to let you know that I’ve taken note of your concern about the potential impact of the new software on our daily operations. Your insights will be part of our software evaluation discussions.

Regards, Robert

Additional Tip: “Taking note” signifies that the concern is not only understood but has been documented for future reference.

8. I Get Where You’re Coming From:

Subject: Getting Your Perspective

Hello Michael,

I read your email about the proposed changes in our team structure. I get where you’re coming from, and I assure you that we’ll discuss this thoroughly during our team meeting.

Best, Robert

Additional Tip: Using this colloquial phrase adds a touch of informality, showing that you not only understand but relate to the sender’s perspective.

9. I’m Cognizant of Your Reservations:

Subject: Addressing Your Reservations

Dear Michael,

Thank you for sharing your reservations regarding the new client proposal. I want to assure you that I’m cognizant of your reservations, and we’ll reevaluate the proposal together.

Best regards, Robert

Additional Tip: “Cognizant” indicates a careful awareness, conveying that you’ve not only acknowledged but are actively aware of the concerns.

10. I’ve Got a Clear Understanding of Your Concern:

Subject: Clear Understanding of Your Feedback

Hi Michael,

I appreciate your email highlighting potential challenges in the upcoming project. I’ve got a clear understanding of your concern and will incorporate your suggestions into our project plan.

Best, Robert

Additional Tip: This phrase denotes a comprehensive understanding, assuring the sender that their concern is crystal clear to you.

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11. I See the Challenges You’ve Outlined:

Subject: Acknowledging the Outlined Challenges

Hello Michael,

I’ve reviewed your email discussing the challenges you foresee in the upcoming product launch. I see the challenges you’ve outlined and will collaborate with the team to mitigate them.

Regards, Robert

Additional Tip: “Outlined” suggests that the sender has not only raised concerns but provided a detailed explanation, which you’ve thoroughly considered.

12. I’ve Considered Your Concerns Carefully:

Subject: Careful Consideration of Your Feedback

Dear Michael,

Thank you for expressing your concerns about the proposed changes in our workflow. I want you to know that I’ve considered your concerns carefully and will address them in our upcoming meeting.

Best regards, Robert

Additional Tip: “Carefully” adds a layer of attentiveness, assuring the sender that their concerns have not been taken lightly.

13. I Understand the Issues at Hand:

Subject: Understanding the Current Issues

Hi Michael,

Your recent email highlighted some pressing issues with our current software. I want to assure you that I understand the issues at hand and will work towards a resolution.

Best, Robert

Additional Tip: “Issues at hand” emphasizes immediacy, conveying that you recognize the urgency of the concerns.

14. I’m Fully Aware of Your Concerns:

Subject: Full Awareness of Your Feedback

Hello Michael,

I’ve read through your detailed feedback on the proposed changes in our project scope. I want to assure you that I’m fully aware of your concerns, and we’ll discuss them thoroughly.

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Best regards, Robert

Additional Tip: “Fully aware” assures the sender that their concerns have not gone unnoticed or overlooked in any way.

15. I’ve Taken Into Account Your Apprehensions:

Subject: Taking Into Account Your Input

Hi Michael,

Thank you for sharing your apprehensions about the upcoming client presentation. I want you to know that I’ve taken into account your apprehensions and will adjust our strategy accordingly.

Best, Robert

Additional Tip: “Taking into account” emphasizes that the concerns have been factored into decision-making processes.

16. I Appreciate the Points You’ve Raised:

Subject: Appreciating Your Valuable Input

Dear Michael,

I appreciate the points you’ve raised in your recent email regarding the proposed changes in our project timeline. Your insights are invaluable, and I’ll ensure we address them promptly.

Best regards, Robert

Additional Tip: Expressing appreciation adds a positive tone, showing that the sender’s input is valued.

17. I’m Mindful of the Issues You’ve Highlighted:

Subject: Mindful of Your Feedback

Hello Michael,

Your email brought attention to potential issues with our upcoming product launch. I want you to know that I’m mindful of the issues you’ve highlighted and will work towards a solution.

Best, Robert

Additional Tip: “Mindful” indicates a thoughtful and considerate approach to the concerns.

18. I’ve Registered Your Concerns:

Subject: Registering Your Feedback

Hi Michael,

I wanted to inform you that I’ve registered your concerns regarding the recent changes in our project plan. Your input is crucial, and we’ll address these concerns collectively.

Regards, Robert

Additional Tip: “Registered” implies that the concerns have been officially recorded for future reference.

19. I’ve Taken Your Concerns Into Consideration:

Subject: Considering Your Feedback

Dear Michael,

I’ve taken your concerns into consideration regarding the proposed changes in our team structure. Your perspective is vital, and I’ll ensure it is thoroughly evaluated.

Best regards, Robert

Additional Tip: “Into consideration” emphasizes that the concerns are actively being pondered upon in decision-making processes.

20. I Understand the Reasons Behind Your Concern:

Subject: Understanding Your Reasoning

Hello Michael,

Thank you for outlining the reasons behind your concern about the upcoming client meeting. I want you to know that I understand the reasons behind your concern, and we’ll strategize accordingly.

Best, Robert

Additional Tip: Acknowledging the reasons behind the concern adds depth to your understanding, showing that you’ve delved into the underlying causes.

Pros and Cons of Various Phrases:

Pros:

  • Diversifying your language keeps communication fresh and engaging.
  • Tailoring your response to the specific phrase adds a personal touch.
  • Demonstrating empathy fosters positive working relationships.

Cons:

  • Overuse of certain phrases might make your communication seem repetitive.
  • Misusing colloquial expressions in formal settings may be perceived as unprofessional.
  • Failing to follow up on the concerns after expressing understanding may lead to distrust.

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