20 Other Ways to Say “At Your Convenience” in an Email

In the fast-paced world of emails, finding alternative expressions for “at your convenience” can add a touch of professionalism and courtesy to your communication.

This article explores 20 diverse ways to convey the same sentiment, accompanied by scenario examples for a better understanding of their usage.

List Of Other Ways to Say “At Your Convenience” in an Email

  • When it suits you
  • At your earliest convenience
  • Whenever convenient for you
  • When it works for you
  • When you have a moment
  • In your own time
  • At a time that suits you best
  • Whenever is convenient for you
  • When you’re available
  • In your own schedule
  • When you’re free
  • At a time that’s convenient for you
  • Whenever you find time
  • When it’s convenient for you
  • At a time of your choosing
  • When you’re comfortable
  • When you have the time
  • In your own timeframe
  • When it’s suitable for you
  • Whenever it’s most convenient for you

1. When You’re Ready

When You're Ready

Scenario: Subject: Project Update Dear Robert,

I hope this message finds you well. Please review the attached project report and provide your valuable feedback when you’re ready. Your insights are crucial to moving forward.

Best regards, Michael

Additional Tip: Consider using this phrase when urgency is not the primary concern, allowing the recipient flexibility in their timeline.

2. As Soon As You Can

Scenario: Subject: Team Meeting Dear Robert,

We need your input on the upcoming team meeting agenda. Kindly share your suggestions and preferences as soon as you can to ensure they are incorporated.

Best, Michael

Additional Tip: Use this phrase when there’s a task at hand, but urgency isn’t critical.

3. As Soon As Possible

Scenario: Subject: Proposal Review Dear Robert,

We’re excited about your potential collaboration. Please review the proposal and let us know your decision as soon as possible.

Best regards, Michael

Additional Tip: This phrase implies a sense of urgency, suitable for time-sensitive matters.

4. When It Suits You

 When It Suits You

Scenario: Subject: Follow-Up Discussion Dear Robert,

Let’s schedule a follow-up discussion regarding the recent project. Please propose a time when it suits you best.

Best, Michael

Additional Tip: Ideal for suggesting flexibility and respecting the recipient’s schedule.

5. When It Fits Your Schedule

Scenario: Subject: Training Session Dear Robert,

We’d like to arrange a training session for the team. Please let us know when it fits your schedule.

Best, Michael

Additional Tip: This phrase emphasizes adaptability and accommodates the recipient’s calendar.

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6. If You’re Not Too Busy

Scenario: Subject: Quick Catch-Up Dear Robert,

We’ve been meaning to catch up. Let’s schedule a brief meeting if you’re not too busy this week.

Best, Michael

Additional Tip: Conveys a friendly and considerate tone, acknowledging the recipient’s potential workload.

7. When You Have Nothing Else to Do

Scenario: Subject: Brainstorming Session Dear Robert,

We’re planning a brainstorming session next week. Join us when you have nothing else to do and contribute your innovative ideas.

Best, Michael

Additional Tip: Casual and inviting, suitable for informal collaborations.

8. When You Get a Moment

Scenario: Subject: Quick Question Dear Robert,

I have a quick question regarding the upcoming client meeting. Please respond when you get a moment.

Best, Michael

Additional Tip: Acknowledges the recipient’s busy schedule while seeking timely input.

9. If You Have Time to Spare

Scenario: Subject: Volunteer Opportunity Dear Robert,

We have a volunteer opportunity next weekend. Consider joining if you have time to spare.

Best regards, Michael

Additional Tip: Appropriate for non-work-related requests, implying the recipient’s availability.

10. Give Me a Few Days to Learn More

Scenario: Subject: Research Request Dear Robert,

I’m working on a research project and need your insights. Could you please give me a few days to learn more before we discuss it?

Best, Michael

Additional Tip: Allows time for the recipient to prepare, suitable for in-depth discussions.

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11. At Your Earliest Convenience

Scenario: Subject: Contract Review Dear Robert,

We’ve sent over the contract for your review. Kindly get back to us at your earliest convenience with any necessary revisions.

Best regards, Michael

Additional Tip: Polite and formal, suitable for business-related matters.

12. Whenever Convenient for You

Scenario: Subject: Webinar Participation Dear Robert,

We’re hosting a webinar next month. Please confirm your participation whenever convenient for you.

Best, Michael

Additional Tip: Maintains formality while allowing flexibility.

13. When You’re Available

Scenario: Subject: Team Building Event Dear Robert,

We’re organizing a team-building event. Let us know when you’re available so we can plan accordingly.

Best, Michael

Additional Tip: Suggests flexibility and respects the recipient’s schedule.

14. In Your Own Schedule

Scenario: Subject: Workshop Registration Dear Robert,

We’re offering a workshop next week. Register in your own schedule and enhance your skills.

Best regards, Michael

Additional Tip: Emphasizes personalization and individual timeline consideration.

15. When You’re Free

Scenario: Subject: Lunch Invitation Dear Robert,

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It’s been a while since we caught up. Let’s have lunch when you’re free next week.

Best, Michael

Additional Tip: Casual and friendly, suitable for social engagements.

16. At a Time That’s Convenient for You

Scenario: Subject: Product Demo Dear Robert,

We’d like to schedule a product demo. Please let us know at a time that’s convenient for you.

Best, Michael

Additional Tip: Maintains a formal tone while offering flexibility.

17. Whenever You Find Time

Scenario: Subject: Training Material Review Dear Robert,

We’ve prepared new training materials. Review them whenever you find time and provide your feedback.

Best, Michael

Additional Tip: Conveys flexibility and respect for the recipient’s schedule.

18. When It’s Convenient for You

Scenario: Subject: Task Delegation Dear Robert,

We have some tasks to delegate. Please let us know when it’s convenient for you to discuss and assign responsibilities.

Best regards, Michael

Additional Tip: Formal and respectful, suitable for work-related discussions.

19. Whenever It’s Most Convenient for You

Scenario: Subject: Conference Call Dear Robert,

We need your input on the upcoming conference call. Join us whenever it’s most convenient for you.

Best, Michael

Additional Tip: Conveys flexibility and acknowledges the recipient’s control over the timeline.

20. When You’re Comfortable

Scenario: Subject: Survey Participation Dear Robert,

We value your opinions. Please participate in the survey when you’re comfortable and share your insights.

Best regards, Michael

Additional Tip: Prioritizes the recipient’s comfort and willingness to engage.

Pros and Cons of Diverse Phrasing in Emails

Pros:

  • Enhances Professionalism: Using varied expressions elevates the professionalism of your communication.
  • Respects Recipient’s Schedule: Allows flexibility and acknowledges the recipient’s availability.
  • Conveys Politeness: Different phrases offer a range of tones, helping you strike the right balance based on the context.
  • Avoids Repetition: Diverse language prevents the monotony of repeatedly using the same phrase.

Cons:

  • Misinterpretation: Some expressions may be perceived differently by individuals, leading to potential misunderstandings.
  • Time-Consuming: Crafting diverse phrases requires time and careful consideration, which may not be suitable for urgent communications.
  • Cultural Sensitivity: Certain expressions may not translate well across cultures, risking miscommunication.

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