20 Polite Ways to Say “Please Keep In Mind”

In today’s professional communication, expressing the need for someone to be aware or consider certain points is crucial.

Instead of using a repetitive phrase like “please keep in mind,” it’s beneficial to diversify your language to maintain a polished and respectful tone. Here are 20 alternative ways to convey this message, each with a scenario example.

List Of Polite Ways to Say “Please Keep In Mind”

  • Please be mindful of
  • Kindly be aware that
  • I would appreciate it if you could remember
  • Take into account
  • It’s important to note
  • Bear in mind
  • I request you to keep in mind
  • Respectfully consider
  • Please take into consideration
  • I’d like to remind you
  • Keep in view
  • With all due respect, remember that
  • It’s worth remembering
  • I kindly ask you to consider
  • Please give thought to
  • Take into consideration
  • Mindfully acknowledge
  • I urge you to keep in mind
  • Please take note that
  • Be mindful of the fact that

1. Kindly Consider

Scenario: Email regarding Project Deadline

Dear Robert,

I hope this message finds you well. Kindly consider the upcoming deadline for our project, which is fast approaching. Your timely input would greatly contribute to its successful completion.

Additional Tip: Offering assistance or resources can help make your request more approachable.

2. I Would Appreciate It If You Could Bear in Mind

Scenario: Team Meeting Agenda

Hello Team,

As we prepare for our upcoming meeting, I would appreciate it if you could bear in mind the key points discussed in our last session. Your thoughtful contributions are integral to our progress.

Additional Tip: Provide a brief summary of the previous discussion for clarity.

3. Please Be Mindful of the Fact

Scenario: Policy Update Announcement

Dear Michael,

In light of recent policy changes, please be mindful of the fact that adherence to the new guidelines is crucial. Your cooperation ensures a smooth transition for the entire team.

Additional Tip: Highlight specific changes to draw attention to critical details.

4. It’s Important to Note

Scenario: Quarterly Review Email

Hi Team,

As we embark on our quarterly review, it’s important to note the key achievements and challenges we faced. Your insights during the meeting will be invaluable.

Additional Tip: Expressing gratitude for their contributions can foster a positive atmosphere.

5. I Kindly Request That You Keep in Mind

Scenario: Collaborative Project Update

Dear Robert,

Given the collaborative nature of our project, I kindly request that you keep in mind the diverse perspectives within our team. Your flexibility ensures a more inclusive outcome.

Additional Tip: Acknowledge the team’s diversity and its positive impact.

6. Please Consider

Scenario: Budget Proposal Review

Dear Michael,

As we review the budget proposal, please consider the potential impact on various departments. Your insights will help us make informed decisions.

Additional Tip: Specify the areas where their consideration is particularly valuable.

7. If You Could Please Remember

Scenario: Weekly Report Submission Reminder

Hello Team,

As we approach the end of the week, if you could please remember to submit your weekly reports, it will greatly assist in our comprehensive analysis.

Additional Tip: Mention the collective benefits of everyone’s contribution.

8. It’s Worth Noting

Scenario: Product Launch Strategy Discussion

Hi Everyone,

Before our strategy discussion tomorrow, it’s worth noting the market trends we observed last quarter. Your insights will contribute to our effective product launch.

Additional Tip: Include a brief summary of the noteworthy trends.

9. Take Note

Scenario: Training Session Attendance Reminder

Dear Robert,

A quick reminder to take note of the upcoming training session. Your active participation is key to mastering the new tools.

Additional Tip: Emphasize the personal growth opportunity the training provides.

10. Consider the Following

Scenario: Decision-making Process Explanation


As we navigate our decision-making process, consider the following factors that play a crucial role. Your understanding will lead to more informed choices.

Additional Tip: Present information in a structured and easily digestible format.

Read More: Professional Ways to Say “Dear” in Business Communication

11. Keep in Mind

Scenario: Project Kick-off Meeting Preparation

Hello Team,

As we prepare for the project kick-off meeting, keep in mind the overarching goals we aim to achieve. Your clarity on these objectives is vital for a successful launch.

Additional Tip: Encourage questions and open discussion for better alignment.

12. With All Due Respect, Remember That

Scenario: Professional Disagreement Resolution

Dear Michael,

In our recent discussion, with all due respect, remember that differing opinions contribute to our collective growth. Let’s find common ground for a stronger collaboration.

Additional Tip: Acknowledge the value of diverse perspectives in problem-solving.

13. It’s Worth Remembering

Scenario: Project Status Update Request

Hi Team,

Before our status update meeting, it’s worth remembering the key milestones we set. Your insights on the progress will shape our next steps.

Additional Tip: Express confidence in the team’s ability to meet the goals.

14. I Kindly Ask You to Consider

Scenario: Employee Feedback Request

Dear Robert,

As we gather feedback on recent changes, I kindly ask you to consider the impact on team morale. Your constructive input is crucial for continuous improvement.

Additional Tip: Highlight the positive outcomes that can result from their thoughtful consideration.

15. Please Give Thought To

Scenario: Project Proposal Evaluation

Hello Team,

Before our evaluation meeting, please give thought to the potential challenges outlined in the project proposal. Your proactive approach ensures a comprehensive discussion.

Additional Tip: Encourage team members to come prepared with solutions.

16. Take Into Consideration

Scenario: Team Building Activity Proposal

Dear Michael,

As we plan our next team-building activity, take into consideration the preferences and interests of all team members. Your input ensures an enjoyable and inclusive event.

Additional Tip: Include a brief survey to gather preferences.

17. Mindfully Acknowledge

Scenario: Appreciation Email for Team Effort

Hi Everyone,

In our recent project, mindfully acknowledge the collaborative effort that led to its success. Your dedication has not gone unnoticed.

Additional Tip: Personalize the acknowledgment by mentioning specific contributions.

18. I Urge You to Keep in Mind

Scenario: Urgent Task Assignment

Dear Robert,

As we address this urgent task, I urge you to keep in mind the tight deadline. Your prompt attention is crucial for meeting our goals.

Additional Tip: Express confidence in their ability to handle the task efficiently.

19. Please Take Note That

Scenario: Change in Meeting Schedule

Dear Team,

Due to unforeseen circumstances, please take note that our meeting schedule has been adjusted. Your understanding of this change is greatly appreciated.

Additional Tip: Provide alternative solutions for those affected by the change.

20. Be Mindful of the Fact That

Scenario: Confidential Information Handling Reminder

Hello Team,

As we handle confidential information, be mindful of the fact that strict adherence to security protocols is non-negotiable. Your vigilance safeguards our data integrity.

Additional Tip: Reinforce the importance of everyone’s role in maintaining confidentiality.

Pros and Cons of Diversifying Your Language:


  • Enhanced Communication: Varied language prevents monotony and enhances the clarity of your message.
  • Respectful Tone: Polite alternatives convey your message with a respectful and considerate tone.
  • Increased Engagement: Using diverse expressions keeps your audience engaged and attentive.


  • Potential Misinterpretation: Unfamiliar phrases may be misinterpreted, leading to confusion.
  • Lengthier Communication: While diversity is beneficial, excessive variation may make communication verbose.
  • Cultural Sensitivity: Some expressions may not translate well across cultures, necessitating caution.

Leave a Comment