20 Other Ways to Say “FYI” in an Email

In today’s fast-paced professional world, effective communication is essential. When sending emails, particularly in a business setting, it’s crucial to convey information clearly and succinctly. One common phrase used to share information informally is “FYI,” an acronym for “For Your Information.” 

However, using the same phrase repeatedly can make your emails sound monotonous or robotic. To add variety and professionalism to your correspondence, consider incorporating these 20 alternative expressions for “FYI”:

List of Other Ways to Say “FYI” in an Email

List of Other Ways to Say “FYI” in an Email
  • Just so you’re aware
  • Thought you should know
  • Quick heads-up
  • Sharing this with you
  • Wanted to inform you
  • Bringing this to your attention
  • Updating you on
  • FYSA (For your situational awareness)
  • Informing you that
  • Passing along this info
  • Thought I’d mention
  • Alerting you to
  • Notifying you about
  • Including you in this
  • Making you aware
  • In case you missed it
  • Providing you with
  • Letting you know
  • Informing you of
  • Just letting you in on

1. Just so you’re aware

Scenario: Hi Royal,

Just so you’re aware, our team meeting has been rescheduled to 3:00 PM tomorrow due to scheduling conflicts. Please update your calendar accordingly.

Best regards, Oscar

2. Thought you should know

Scenario: Dear Royal,

Thought you should know that the deadline for submitting the project proposals has been extended to next Friday. Please make sure to inform your team members.

Thanks, Oscar

3. Quick heads-up

Scenario: Hello Royal,

Quick heads-up: There will be a maintenance outage on our server tonight from 10:00 PM to 2:00 AM. Please plan your tasks accordingly.

Regards, Oscar

4. Sharing this with you

Scenario: Hi Royal,

Sharing this with you: The marketing team has finalized the campaign strategy for the upcoming product launch. I’ve attached the details for your review.

Best regards, Oscar

5. Wanted to inform you

Scenario: Dear Royal,

Wanted to inform you that the quarterly sales report has been published on the company intranet. Take a look when you get a chance.

Thanks, Oscar

6. Bringing this to your attention

Scenario: Hello Royal,

Bringing this to your attention: We’ve received feedback from a customer regarding the recent product update. I’ll forward the details to you shortly.

Regards, Oscar

7. Updating you on

Scenario: Hi Royal,

Updating you on the progress of the new project: The development phase is now complete, and we’re moving on to testing. Expect further updates soon.

Best regards, Oscar

8. FYSA (For your situational awareness)

Scenario: Dear Royal,

FYSA: The HR department will conduct a training session on diversity and inclusion next Tuesday. Attendance is mandatory for all staff members.

Thanks, Oscar

9. Informing you that

Scenario: Hello Royal,

Informing you that the company picnic scheduled for this Saturday has been postponed due to inclement weather. Stay tuned for the new date.

Regards, Oscar

10. Passing along this info

Scenario: Hi Royal,

Passing along this info: Our CEO will be visiting our branch office next week for a town hall meeting. Details regarding the agenda will be shared soon.

Best regards, Oscar

11. Thought I’d mention

Scenario: Dear Royal,

Thought I’d mention that the finance department has updated the reimbursement process for business expenses. Check your email for the revised guidelines.

Thanks, Oscar

Read More: Formal Synonyms for “On the Same Page”

12. Alerting you to

Scenario: Hello Royal,

Alerting you to an upcoming change in the company’s telecommuting policy. I’ll send out a detailed memo later today.

Regards, Oscar

13. Notifying you about

Scenario: Hi Royal,

Notifying you about a recent security breach detected in our systems. Please review the security protocols and report any suspicious activities immediately.

Best regards, Oscar

14. Including you in this

Scenario: Dear Royal,

Including you in this: Our department head has requested feedback on the proposed budget for the next fiscal year. Your input would be greatly appreciated.

Thanks, Oscar

15. Making you aware

Scenario: Hello Royal,

Making you aware of the upcoming team-building retreat scheduled for next month. Further details will be provided in the coming weeks.

Regards, Oscar

16. In case you missed it

Scenario: Hi Royal,

In case you missed it: The marketing team has shared the latest social media analytics report. It’s available in the shared drive for your review.

Best regards, Oscar

17. Providing you with

Scenario: Dear Royal,

Providing you with an update on the client meeting scheduled for next Wednesday. I’ll send you the agenda and meeting materials by end of day tomorrow.

Thanks, Oscar

18. Letting you know

Scenario: Hello Royal,

Letting you know that the office will be closed on Friday for a staff training session. Please plan your work accordingly.

Regards, Oscar

19. Informing you of

Scenario: Hi Royal,

Informing you of an upcoming webinar on industry trends hosted by our strategic partners. Registration details will be sent out soon.

Best regards, Oscar

20. Just letting you in on

Scenario: Dear Royal,

Just letting you in on a new software tool our team will be implementing to streamline project management processes. I’ll provide a demo next week.

Thanks, Oscar

Pros and Cons of Using Alternative Phrases for “FYI”

Pros:

  1. Variety: Using different expressions keeps your emails interesting and engaging.
  2. Clarity: Some phrases may better convey the urgency or importance of the information being shared.
  3. Professionalism: Employing diverse language demonstrates your communication skills and attention to detail.

Cons:

  1. Overcomplication: Using too many varied expressions can confuse the recipient.
  2. Misinterpretation: Some phrases may not be universally understood, leading to misunderstandings.
  3. Time-consuming: Constantly searching for alternative phrases may take up more time than necessary.

conclusion

In conclusion, varying your language in emails beyond “FYI” can enhance communication effectiveness, but balance is key to avoid confusion or inefficiency. Experiment with these alternatives to maintain professionalism and engagement while ensuring clarity and efficiency in your correspondence.

Leave a Comment