20 Polite Ways to Say “Please Be Informed”

In the world of professional communication, conveying information effectively is paramount. Employing diverse phrases to communicate the same message can add nuance and courtesy to your correspondence.

Here are 20 polite alternatives to express “Please Be Informed,” each accompanied by a scenario example.

List of Polite Ways to Say “Please Be Informed”

  • Please be informed.
  • Kindly be advised.
  • We would like to inform you.
  • May we bring to your attention?
  • We wish to notify you.
  • Allow us to update you.
  • It is our pleasure to inform you.
  • We would like to make you aware.
  • We wanted to let you know.
  • We thought it important to inform you.
  • We are writing to inform you.
  • Allow us to bring to your notice.
  • We are reaching out to let you know.
  • Please take note that…
  • We feel it is necessary to inform you.
  • We are pleased to inform you.
  • We want to keep you informed.
  • We wish to bring to your attention.
  • It is important to mention that…
  • We would like to update you on the following.

1. Kindly Be Advised

 Kindly Be Advised

Dear David,

Kindly be advised that the meeting scheduled for next Monday has been rescheduled to Wednesday due to unforeseen circumstances. We apologize for any inconvenience this may cause and appreciate your understanding.

Best regards, Charles

Additional Tip: This phrase is ideal when you want to impart important information with a touch of formality.

2. I Would Like to Inform You

Subject: Important Update on Project Deadline

Dear David,

I would like to inform you that the deadline for Project Alpha has been extended by two days. I am sharing this information well in advance to ensure a smooth transition for everyone involved.

Best, Charles

Additional Tip: Use this when the information requires a personal touch and highlights your willingness to keep others in the loop.

3. We Wish to Bring to Your Attention

Dear David,

We wish to bring to your attention the upcoming policy changes in the company’s remote work guidelines. Please review the attached document for a comprehensive overview.

Sincerely, Charles

Additional Tip: Employ when there’s a need to underscore the significance of the information.

4. Please Be Aware

Subject: Urgent: System Maintenance Tomorrow

Dear David,

Please be aware that there will be scheduled system maintenance tomorrow from 10:00 PM to 2:00 AM. This is necessary to ensure the optimal performance of our IT infrastructure.

Thank you for your cooperation, Charles

Additional Tip: Ideal for urgent or time-sensitive matters, ensuring the recipient is fully conscious of the situation.

5. We Wanted to Let You Know

We Wanted to Let You Know

Dear David,

We wanted to let you know that your outstanding contribution to the recent project did not go unnoticed. Your dedication and hard work are truly appreciated.

Warm regards, Charles

Additional Tip: Use this phrase to express appreciation while keeping the tone informative.

6. I Am Sharing This Information

Subject: New Company Policy Update

Dear David,

I am sharing this information regarding the recent updates in our company policies. Your compliance is vital to maintaining a positive and productive work environment.

Best regards, Charles

Additional Tip: Ideal for emphasizing collective responsibility and participation.

Read More: Formal Synonyms for “Make Sure”

7. I Thought It Important to Mention

Dear David,

I thought it important to mention that the deadline for submitting expense reports for this quarter is approaching. Timely submission is crucial for accurate financial records.

Thank you, Charles

Additional Tip: Use when you want to convey the importance of the information.

8. We Wanted to Make You Aware

Dear David,

We wanted to make you aware of the new safety protocols implemented in response to recent developments. Your adherence to these measures is appreciated.

Sincerely, Charles

Additional Tip: Perfect for conveying changes that impact the recipient directly.

9. We Are Informing You

Subject: Office Closure Announcement

Dear David,

We are informing you that the office will be closed on Friday for routine maintenance. Please plan your work accordingly and feel free to reach out if you have any concerns.

Best, Charles

Additional Tip: Use when providing straightforward information without unnecessary embellishments.

10. Please Take Note

Please Take Note

Dear David,

Please take note that the budget meeting originally scheduled for Monday has been moved to Thursday at 2:00 PM. Your attendance is highly valued.

Kind regards, Charles

Additional Tip: A concise way to ensure the recipient acknowledges the information provided.

Pros and Cons of Diverse Communication Phrases

11. Allow Us to Update You

Subject: Software Upgrade Notification

Dear David,

We hope this message finds you well. Allow us to update you on the upcoming software upgrade for our project management system. The new features aim to streamline collaboration and enhance overall efficiency. Please take a moment to review the attached document outlining the changes.

Thank you for your attention to this matter.

Best regards, Charles

Additional Tip: Use this when providing updates that enhance or improve existing systems.

12. It Is Our Pleasure to Inform You

Dear David,

It is our pleasure to inform you that your proposal has been accepted for the upcoming conference. Your insights will undoubtedly contribute to the success of the event. Further details and logistics will be shared shortly.

Congratulations and best regards, Charles

Additional Tip: Use for positive and celebratory updates to express genuine pleasure.

13. We Would Like to Make You Aware

Subject: Employee Training Session

Dear David,

We would like to make you aware of the mandatory training session scheduled for next week. Your active participation is crucial for staying updated on the latest industry practices and company policies.

Thank you for your cooperation, Charles

Additional Tip: Suitable for mandatory or important updates requiring recipient participation.

14. We Are Reaching Out to Let You Know

Dear David,

In our ongoing commitment to transparent communication, we are reaching out to let you know about the changes in the project timeline. These adjustments are aimed at ensuring a more realistic and achievable set of milestones.

Your understanding is appreciated.

Best, Charles

Additional Tip: Use when emphasizing a commitment to open and honest communication.

15. We Want to Keep You Informed

We Want to Keep You Informed

Dear David,

As part of our dedication to keeping our team well-informed, we want to keep you informed about the upcoming departmental meeting. Your presence and input are highly valued.

Looking forward to your participation, Charles

Additional Tip: Suitable for routine updates or recurring events.

16. It Is Important to Mention That

Subject: Travel Reimbursement Procedures

Dear David,

It is important to mention that there have been updates to the travel reimbursement procedures. Kindly refer to the attached guidelines for the revised process.

Thank you for your attention to detail.

Best regards, Charles

Additional Tip: Useful for drawing attention to specific details or changes.

17. We Are Pleased to Inform You

Dear David,

We are pleased to inform you that your recent project presentation received exceptional feedback from the client. Your dedication to delivering high-quality work is commendable and contributes significantly to our team’s success.

Congratulations and best wishes, Charles

Additional Tip: Use for positive and congratulatory announcements.

18. We Want to Bring to Your Attention

Subject: Important Security Update

Dear David,

We want to bring to your attention the recent security concerns in our network. Please review the attached document outlining precautionary measures to ensure the safety of our data.

Your cooperation is vital.

Best, Charles

Additional Tip: Suitable for urgent matters that require immediate attention.

19. We Wish to Update You on the Following

We Wish to Update You on the Following

Dear David,

We wish to update you on the following developments in our ongoing projects. Please find the attached report for a comprehensive overview.

Thank you for your time and consideration.

Best regards, Charles

Additional Tip: Appropriate for providing comprehensive updates on multiple topics.

20. May We Bring to Your Attention?

Dear David,

In our continuous effort to enhance collaboration, may we bring to your attention the new project management software now available to all team members. Your feedback on its usability and functionality is highly appreciated.

Thank you for your cooperation, Charles

Additional Tip: A polite way to introduce new tools or initiatives, inviting the recipient’s input.

Pros and Cons of Diverse Communication Phrases

Pros:

  • Adaptability: Different phrases allow you to adapt your communication style to the specific context and audience.
  • Engagement: Varied expressions can keep recipients engaged and interested in the communication.
  • Professionalism: Polite language maintains a professional tone, enhancing the overall quality of communication.

Cons:

  • Potential Confusion: Different phrases might create confusion if not used in the appropriate context.
  • Time and Effort: Crafting diverse messages may require more time and effort compared to using a standardized approach.
  • Overemphasis: In some cases, a variety of expressions may lead to overemphasis on routine or less crucial matters.

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