20 Professional Alternatives to “Sincerely”

Last updated on May 20th, 2024 at 06:54 am

In the ever-evolving landscape of professional communication, finding the right tone can be crucial. While “Sincerely” has long been a stalwart closing in business emails, exploring a variety of alternatives can add a personalized touch to your correspondence.

Here, we present 20 professional alternatives along with scenario examples to help you navigate the nuances of professional communication.

List of Professional Alternatives to “Sincerely”

• Best regards
• Kind regards
• Respectfully
• Yours truly
• Yours faithfully
• Cordially
• Warm regards
• With appreciation
• Regards
• In appreciation
• Yours sincerely
• Best wishes
• With gratitude
• Sincerely yours
• In earnest
• With respect
• Faithfully yours
• Warmest regards
• Yours respectfully
• With best regards

1. Best Regards

Scenario: Subject: Project Update Meeting

Dear David,

I hope this email finds you well. I wanted to update you on the recent developments regarding the XYZ project. Best regards, Charles

Additional Tip: This closing strikes a balance between formality and friendliness, making it suitable for various professional situations.

2. Kind Regards

Scenario: Subject: Networking Event Follow-Up

Dear Charles,

It was a pleasure meeting you at the industry networking event last week. I look forward to the possibility of collaborating in the future. Kind regards, David

Additional Tip: This closing is ideal for situations where a touch of warmth is appropriate, such as networking or initial introductions.

3. Respectfully

Scenario: Subject: Proposal Submission

Dear David,

Attached is the detailed proposal for the upcoming project. I appreciate your consideration and remain at your disposal for any further inquiries. Respectfully, Charles

Additional Tip: This closing exudes professionalism and is suitable for situations where a sense of formality is required.

4. Yours Truly

Scenario: Subject: Job Application Follow-Up

Dear Hiring Manager,

Thank you for considering my application for the Marketing Manager position. I look forward to the opportunity to discuss my qualifications in more detail. Yours truly, Charles

Additional Tip: This classic closing is a timeless choice for formal and official correspondence, especially in job-related communications.

5. Yours Faithfully

Scenario: Subject: Legal Matter Follow-Up

Dear Mr. Smith,

I am writing to follow up on the legal matter we discussed during our recent meeting. Your guidance is crucial, and I await your further instructions. Yours faithfully, Charles

Additional Tip: This closing is apt for formal situations, especially when corresponding with individuals of higher professional standing.

6. Cordially

Scenario: Subject: Invitation Acceptance

Dear David,

I am delighted to accept your invitation to speak at the upcoming industry conference. Cordially, Charles

Additional Tip: This closing adds a touch of elegance and is fitting for formal events and invitations.

7. Warm Regards

Scenario: Subject: Team Achievement Announcement

Dear Team,

I am thrilled to share the news of our recent achievement. Your hard work has truly paid off. Warm regards, Charles

Additional Tip: This closing is ideal for expressing genuine warmth and appreciation within a professional context.

8. With Appreciation

Scenario: Subject: Project Completion

Dear David,

I wanted to express my sincere appreciation for your collaboration on the recent project. Your contributions were invaluable. With appreciation, Charles

Additional Tip: This closing conveys gratitude in a more explicit manner, making it suitable for expressing thanks in a professional setting.

9. Regards

Scenario: Subject: Weekly Progress Report

Dear Team,

Please find attached the weekly progress report. Your feedback and suggestions are highly valued. Regards, Charles

Additional Tip: A simple and versatile closing suitable for various professional interactions.

10. In Appreciation

Scenario: Subject: Successful Event Conclusion

Dear David,

The success of the recent conference was made possible by your dedication and hard work. In appreciation, Charles

Additional Tip: This closing goes beyond gratitude and emphasizes the deeper appreciation for the recipient’s efforts.

11. Yours Sincerely

Scenario: Subject: Partnership Proposal

Dear David,

I am thrilled about the potential collaboration between our companies. I look forward to discussing the details further. Yours sincerely, Charles

Additional Tip: A more formal alternative to “Sincerely,” suitable for serious business proposals and communications.

Read More: Professional Synonyms for “Thank You for Your Concern”

12. Best Wishes

Scenario: Subject: Farewell Message

Dear Team,

As I bid farewell to this wonderful team, I want to extend my best wishes for continued success and growth. Charles

Additional Tip: Perfect for conveying positive sentiments in farewell or congratulatory messages.

13. With Gratitude

Scenario: Subject: Successful Project Closure

Dear David,

The completion of the project marks a significant milestone, and I wanted to express my deepest gratitude for your support. With gratitude, Charles

Additional Tip: This closing emphasizes gratitude in a more formal tone, suitable for expressing appreciation in professional accomplishments.

14. Sincerely Yours

Scenario: Subject: Client Follow-Up

Dear Mr. Johnson,

I appreciate the opportunity to work with you on the recent project. I look forward to our continued collaboration. Sincerely yours, Charles

Additional Tip: This closing adds a personal touch to the traditional “Sincerely” and is fitting for ongoing professional relationships.

15. In Earnest

Scenario: Subject: Proposal Consideration

Dear David,

I put forward this proposal in earnest, and I am confident it aligns with our shared goals. I welcome your insights and feedback. Charles

Additional Tip: A more serious and committed alternative, suitable for important proposals or formal requests.

16. With Respect

Scenario: Subject: Decision-Making Process

Dear David,

I understand the gravity of the decision ahead. Your guidance is crucial, and I await your thoughtful considerations. With respect, Charles

Additional Tip: This closing conveys deference and is suitable for situations where respect is of utmost importance.

17. Faithfully Yours

Scenario: Subject: Long-term Partnership Proposal

Dear Mr. Davis,

Our companies share a vision for long-term collaboration. I look forward to building a fruitful partnership. Faithfully yours, Charles

Additional Tip: A more formal and committed closing, suitable for proposals and communications emphasizing long-term commitment.

18. Warmest Regards

Scenario: Subject: Seasonal Greetings

Dear David,

As the holiday season approaches, I extend my warmest regards to you and your loved ones. Charles

Additional Tip: Perfect for expressing warmth and well-wishes during festive or holiday seasons.

19. Yours Respectfully

Scenario: Subject: Request for Extension

Dear David,

I am writing to request a brief extension on the project deadline due to unforeseen circumstances. Your understanding is highly appreciated. Yours respectfully, Charles

Additional Tip: This closing combines respect and formality, making it suitable for delicate requests or situations.

20. With Best Regards

Scenario: Subject: Appreciation for Mentorship

Dear David,

Your mentorship has been instrumental in my professional growth. I am grateful for your guidance. With best regards, Charles

Additional Tip: A versatile and sincere closing, suitable for expressing appreciation in various professional relationships.

Pros and Cons of Various Closings

Pros:

• Best Regards: Strikes a balance between formality and friendliness.
• Kind Regards: Adds warmth to professional communication.
• Respectfully: Exudes professionalism and formality.
• Yours Truly: Timeless choice for job-related correspondence.
• Yours Faithfully: Apt for formal situations with individuals of higher professional standing.

Cons:

• Cordially: May come across as overly formal in casual settings.
• Warm Regards: Might be too familiar in strictly formal contexts.
• In Earnest: Can be perceived as overly serious in less formal situations.
• Faithfully Yours: May sound too committed for initial communications.
• With Best Regards: Generic and may lack a personal touch in certain contexts.

In conclusion, selecting the right closing for your professional emails involves considering the nature of the relationship, the context of the communication, and the level of formality required. Experimenting with different alternatives can help you strike the perfect balance between professionalism and personal connection.