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Email communication has become an integral part of our daily lives, both in personal and professional spheres. It’s not uncommon to encounter instances where an expected attachment is missing from an email.

Communicating this oversight politely is crucial to maintain a positive and constructive dialogue. In this article, we’ll explore 20 polite ways to address the absence of an attachment, each accompanied by a scenario example.

List Of Polite Ways to Tell Someone They Forgot the Attachment

• It seems the attachment might have been overlooked in your email.
• I believe the attachment didn’t make it through with your message.
• I think there might be a missing attachment in your email.
• It looks like the attachment didn’t come through in your message.
• I didn’t see the attachment with your email; could you please resend it?
• It appears that the attachment is missing from your email.
• I might have missed it, but I didn’t see the attachment in your message.
• It seems like the attachment didn’t accompany your email.
• I think there might be a small oversight – the attachment is missing.
• I believe the attachment didn’t come through; could you check and resend?
• I might have overlooked it, but I didn’t find the attachment in your email.
• It seems like the attachment didn’t make it through; could you resend, please?
• I think there’s a missing attachment in your email; could you double-check?
• I didn’t notice the attachment in your message; could you resend it, please?
• It appears the attachment didn’t accompany your email; could you send it again?
• I believe the attachment might have been omitted from your email.
• It seems like the attachment didn’t come through successfully; could you resend?
• I didn’t receive the attachment with your email; could you please resend it?
• I think there might be a small oversight – the attachment is missing from your message.
• It appears that the attachment didn’t accompany your email; could you check and resend?

1. The attachment didn’t come through

Subject: Re: Project Proposal

Hi Robert,

I hope this message finds you well. I appreciate the effort you put into the project proposal. However, it seems that the attachment didn’t come through with your last email. Could you please resend it at your earliest convenience?

Best regards, Michael

Additional Tip: Confirm your recipient’s understanding by expressing gratitude for their effort before addressing the missing attachment.

2. I’m afraid I do not see the attachment

Subject: Follow-up on Budget Spreadsheet

Dear Robert,

Thank you for promptly sharing the budget spreadsheet for our upcoming project. However, upon reviewing your email, I’m afraid I do not see the attachment. Could you kindly resend it when you have a moment?

Appreciate your assistance, Michael

Additional Tip: Avoid sounding accusatory; use “I’m afraid” to soften the request.

3. I can’t find the attachment

Subject: Weekly Report

Hello Robert,

I trust you’re doing well. I appreciate the update on the weekly report, but I can’t find the attachment. Could you please verify and resend it? Your timely response is highly valued.

Best regards, Michael

Additional Tip: Express trust in the sender, assuring them it might be a small oversight.

4. Could you resend the attachment?

Subject: Marketing Presentation

Dear Robert,

I hope this message finds you in good spirits. Thank you for sharing the marketing presentation. However, it appears that the attachment didn’t come through. Could you kindly verify and resend the attachment when convenient?

Warm regards, Michael

Additional Tip: Use positive language and convey your eagerness to review the content.

5. Would you be able to send the attachment again?

Subject: Quarterly Sales Report

Hi Robert,

I appreciate your swift response with the quarterly sales report. Unfortunately, I didn’t get an attachment. Could you please check and let me know, or alternatively, send the attachment again?

Thanks, Michael

Additional Tip: Offer alternatives to emphasize cooperation and problem-solving.

6. Can you resend this? I didn’t get an attachment

Subject: Contract Agreement

Dear Robert,

Thank you for forwarding the contract agreement. However, I didn’t get an attachment with your email. Can you please verify and resend this with the attachment?

Best regards, Michael

Additional Tip: Keep your tone friendly, fostering a collaborative atmosphere.

7. I do not see an attachment

Subject: Meeting Agenda

Hi Robert,

I trust you had a great weekend. I appreciate you sending over the meeting agenda. However, I do not see an attachment. Could you double-check and resend it?

Thanks, Michael

Additional Tip: Acknowledge the sender’s effort and express gratitude.

8. Please resend this with the attachment

Subject: Project Timeline

Hello Robert,

Thank you for sharing the project timeline. However, I can’t find the attachment. Could you please verify and resend this with the attachment?

Appreciate your prompt attention, Michael

Additional Tip: Be specific about what needs to be resent to avoid confusion.

9. I’m afraid I can’t see the attachment you refer to

Subject: Budget Approval

Dear Robert,

I hope you’re having a productive day. I received your email regarding the budget approval, but I’m afraid I can’t see the attachment you refer to. Could you please resend it for my review?

Best regards, Michael

Additional Tip: Use polite language to express your concern without being overly formal.

10. There is no attachment

Subject: Proposal for Client X

Hi Robert,

I appreciate your quick response and the effort you put into the proposal for Client X. However, upon checking, there is no attachment. Could you please ensure it’s attached before sending again?

Thanks, Michael

Additional Tip: Clearly state the issue to avoid any confusion.

Read More: Formal Ways to Say “I Hope Everything Is Going Well”

11. Give me a few days to learn more

Subject: Research Collaboration

Dear Robert,

I hope this email finds you well. Thank you for sharing the initial research findings. To provide more insightful feedback, could you give me a few days to learn more about the data presented?

Looking forward to our continued collaboration.

Best regards, Michael

Additional Tip: Acknowledge the sender’s effort and express your commitment to providing valuable feedback.

12. Let me review this and get back to you

Subject: Software Demo

Hi Robert,

I appreciate you sharing the software demo. Before finalizing any feedback, could you please allow me some time to let me review this and get back to you?

Thanks, Michael

Additional Tip: Clearly communicate the need for time to ensure a thorough review.

13. I need to consult with the team first

Subject: New Project Proposal

Dear Robert,

Thank you for presenting the new project proposal. Before confirming our stance, I need to consult with the team first. I’ll get back to you shortly with our collective feedback.

Best regards, Michael

Additional Tip: Emphasize collaboration and teamwork in your response.

14. Let’s schedule a meeting to discuss further

Subject: Marketing Strategy

Hello Robert,

I’ve received the marketing strategy document. To ensure a comprehensive understanding, let’s schedule a meeting to discuss further. Please share your availability for the upcoming week.

Thanks, Michael

Additional Tip: Propose a proactive solution to enhance collaboration.

15. I’ll need some time to analyze the data

Subject: Data Analysis Report

Hi Robert,

Thank you for sending the data analysis report. To provide accurate insights, I’ll need some time to analyze the data thoroughly. I appreciate your patience in this matter.

Best regards, Michael

Additional Tip: Express appreciation for the information received and set expectations for the analysis.

16. I’ll coordinate with other departments for input

Subject: Cross-Departmental Project

Dear Robert,

The cross-departmental project proposal looks promising. Before finalizing any decisions, I’ll coordinate with other departments for input. Your understanding on this matter is greatly appreciated.

Thanks, Michael

Additional Tip: Highlight collaboration and cross-functional communication.

17. Let me gather additional information

Subject: Vendor Proposal

Hello Robert,

I appreciate the detailed vendor proposal you shared. To provide comprehensive feedback, let me gather additional information. I’ll reach out to you once I have all the necessary details.

Best regards, Michael

Additional Tip: Clearly communicate your intent to enhance the quality of your feedback.

18. I’ll need to consult with legal before proceeding

Subject: Contract Amendment

Dear Robert,

Thank you for forwarding the contract amendment. However, I’ll need to consult with legal before proceeding. I’ll keep you updated on any necessary revisions.

Best regards, Michael

Additional Tip: Indicate the involvement of other departments for a more informed decision.

19. Let me confer with my team and get back to you

Subject: Partnership Proposal

Hi Robert,

I’ve received the partnership proposal, and it looks intriguing. Before making any commitments, let me confer with my team and get back to you. Your patience in this matter is highly appreciated.

Thanks, Michael

Additional Tip: Emphasize the importance of collective decision-making.

20. I’ll need some time to evaluate the project scope

Subject: Project Scope Document

Hello Robert,

I acknowledge receipt of the project scope document. To provide accurate feedback, I’ll need some time to evaluate the project scope thoroughly. I’ll reach out to you with any necessary clarifications.

Best regards, Michael

Additional Tip: Clearly communicate the need for time to ensure a comprehensive evaluation.

Pros and Cons of Different Approaches

While addressing the absence of an attachment, it’s essential to maintain a balance between politeness and efficiency. Here’s a brief overview of the pros and cons of different approaches:

Pros:

• Politeness: All approaches prioritize a polite tone, ensuring a positive and collaborative communication environment.
• Clarity: Each message clearly conveys the issue, reducing the likelihood of misunderstandings.
• Offering Solutions: Many messages propose solutions or alternatives, fostering a proactive approach to problem-solving.
• Expressing Gratitude: Acknowledging the sender’s effort and expressing gratitude adds a positive touch to the communication.

Cons:

• Potential Delay: While politeness is crucial, some approaches might introduce a delay in resolving the issue.
• Overuse of Pleasantries: Excessive use of polite phrases might make the message lengthy, potentially diluting the urgency of the request.
• Possible Misinterpretation: Despite efforts to be polite, written communication can sometimes be misinterpreted. Clear and concise language is crucial to mitigate this risk.