20 Professional Ways to Say “Just So You Know”

Keeping colleagues and associates informed is a key aspect of professional communication. Instead of using a mundane “Just so you know,” consider these 20 alternatives to add a touch of professionalism to your updates.

List Of Professional Ways to Say “Just So You Know”

  • Allow me to inform you
  • Kindly be advised
  • In the interest of keeping you updated
  • To bring to your attention
  • I thought it prudent to mention
  • As a point of clarification
  • For your awareness
  • Permit me to apprise you
  • To keep you in the loop
  • In the spirit of transparency
  • It’s worth noting that
  • As a heads-up
  • I wanted to make you aware
  • To ensure you are informed
  • Just a quick note
  • I felt it necessary to mention
  • As part of full disclosure
  • To keep you abreast
  • I wanted to give you a heads-up
  • For your information

1. To Make You Aware

When you want to bring attention to important information or developments.

Scenario Example: Subject: Project Milestone Achieved

Dear Kinsley,

I am pleased to make you aware that we have successfully achieved a significant milestone in the XYZ project. Your continued support has been instrumental in our progress.

Best regards, Grayson

Additional Note: “To make you aware” signals the importance of the information being shared.

2. Just to Let You Know

A simple and direct way to inform someone of a situation or update.

Scenario Example: Subject: Office Closure Tomorrow

Hi Kinsley,

Just to let you know, the office will be closed tomorrow due to unforeseen circumstances. Please plan accordingly.

Regards, Grayson

Additional Note: This phrase is effective for providing straightforward updates.

3. To Update You

When you want to keep someone informed about the latest developments.

Scenario Example: Subject: Project Status Update

Dear Kinsley,

I wanted to update you on the current status of the project. Despite some challenges, we are on track to meet our deadlines.

Best, Grayson

Additional Note: “To update you” implies an ongoing flow of information.

4. This Is a Quick One to Say

For brief updates or announcements.

Scenario Example: Subject: Quick Update on Meeting Time

Hi Kinsley,

This is a quick one to say that the meeting time has been shifted to accommodate everyone’s schedule. Your attendance is appreciated.

Best regards, Grayson

Additional Note: Use this phrase for concise and time-sensitive information.

5. I Thought You’d Like to Know

When you believe the recipient will find the information interesting or relevant.

Scenario Example: Subject: Positive Feedback on Your Presentation

Dear Kinsley,

I received some positive feedback on your recent presentation, and I thought you’d like to know. Your efforts are truly making an impact.

Warm regards, Grayson

Additional Note: This phrase adds a personal touch, conveying a sense of shared success.

6. In Case You’re Not Aware

Used to fill in someone on information they might not be aware of.

Scenario Example: Subject: New Client Acquisition

Hi Kinsley,

In case you’re not aware, we successfully acquired a new client this week. Your contributions to the team played a crucial role in this achievement.

Best, Grayson

Additional Note: This phrase gently assumes the possibility of the recipient not having the information.

7. So You’re Aware

A straightforward way to convey information without unnecessary elaboration.

Scenario Example: Subject: Departmental Restructuring

Dear Kinsley,

I wanted to bring to your attention that there will be some changes in our department structure. So you’re aware, please expect further details in the upcoming team meeting.

Best, Grayson

Additional Note: This phrase adds a touch of formality and ensures clarity.

8. So You Know

A concise and direct way to communicate essential information.

Scenario Example: Subject: Upcoming Deadline

Hi Kinsley,

I wanted to remind you of the upcoming deadline for the project. So you know, please ensure all tasks are completed by the specified date.

Best regards, Grayson

Additional Note: This phrase is effective for clear and concise updates.

9. I’d Like You to Know

When the information is important, and you want the recipient to pay special attention.

Scenario Example: Subject: Recognition for Outstanding Contribution

Dear Kinsley,

I’d like you to know that your exceptional contribution to the recent client presentation did not go unnoticed. Your dedication is truly commendable.

Sincerely, Grayson

Additional Note: This phrase adds a sense of importance and appreciation.

Read More: Formal Synonyms for “Pros and Cons”

10. I Want to Tell You

For sharing personal or significant information.

Scenario Example: Subject: Personal Acknowledgment

Hi Kinsley,

I want to tell you how much I appreciate your support during the challenging phase of our project. Your insights were invaluable.

Warm regards, Grayson

Additional Note: This phrase adds a personal touch and emphasizes the sincerity of the message.

11. To Bring to Your Attention

For highlighting important details or issues.

Scenario Example: Subject: Budget Adjustment Required

Dear Kinsley,

I would like to bring to your attention the need for a slight adjustment in the budget to accommodate unexpected expenses. Your input on this matter is highly valued.

Best, Grayson

Additional Note: This phrase emphasizes the significance of the information being shared.

12. I Thought It Prudent to Mention

When delicacy or caution is required in conveying information.

Scenario Example: Subject: Upcoming Staff Changes

Hi Kinsley,

I thought it prudent to mention that there will be some staffing changes in our department. Your support during this transition is appreciated.

Best, Grayson

Additional Note: This phrase is suitable for more sensitive or delicate updates.

13. As a Point of Clarification

For providing clear and precise details.

Scenario Example: Subject: Clarification on Project Scope

Dear Kinsley,

I wanted as a point of clarification to confirm the scope of the upcoming project. Your insights on this matter would be beneficial.

Sincerely, Grayson

Additional Note: This phrase ensures that the recipient understands the specific details being communicated.

14. For Your Awareness

A polite way to inform someone of a situation or development.

Scenario Example: Subject: Unplanned System Maintenance

Hi Kinsley,

I wanted to notify you for your awareness that there will be unplanned system maintenance tonight. Please plan your tasks accordingly.

Regards, Grayson

Additional Note: This phrase is formal and emphasizes the recipient’s need to be informed.

15. Permit Me to Apprise You

A formal and sophisticated way to share information.

Scenario Example: Subject: Market Trends Update

Dear Kinsley,

I would like to permit me to apprise you of the latest market trends affecting our industry. Your strategic insights on these changes would be highly valuable.

Best regards, Grayson

Additional Note: This phrase adds a touch of formality and professionalism.

16. To Keep You in the Loop

For ensuring that the recipient stays informed about ongoing developments.

Scenario Example: Subject: Project Timeline Adjustments

Hi Kinsley,

I wanted to update you on the adjustments in the project timeline. Your understanding of these changes is crucial. To keep you in the loop, a team meeting is scheduled for further discussion.

Best, Grayson

Additional Note: This phrase suggests an ongoing and collaborative exchange of information.

17. In the Spirit of Transparency

For fostering an environment of openness and honesty.

Scenario Example: Subject: Financial Report Overview

Dear Kinsley,

I am providing a brief overview of the financial report. In the spirit of transparency, please review and feel free to discuss any concerns.

Sincerely, Grayson

Additional Note: This phrase creates a sense of trust and openness in professional communication.

18. It’s Worth Noting That

When additional context or information is necessary.

Scenario Example: Subject: Team Performance Evaluation

Hi Kinsley,

As we approach the team performance evaluation, it’s worth noting that your consistent dedication has positively impacted our outcomes.

Best, Grayson

Additional Note: This phrase is useful for adding context or emphasis to the information being shared.

19. As a Heads-Up

For providing advance notice or warning.

Scenario Example: Subject: Upcoming IT System Downtime

Hi Kinsley,

As a heads-up, there will be scheduled IT system downtime this weekend. Plan your tasks accordingly, and reach out if you have any concerns.

Regards, Grayson

Additional Note: This phrase gives the recipient advance notice to prepare for upcoming events.

20. I Wanted to Give You a Heads-Up

A friendly and casual way to provide advance notice.

Scenario Example: Subject: Office Maintenance Tomorrow

Hi Kinsley,

I wanted to give you a heads-up that there will be office maintenance tomorrow. Your cooperation during this time is appreciated.

Warm regards, Grayson

Additional Note: This phrase maintains a friendly tone while conveying important information.

Pros and Cons of Professional Information Sharing

Pros:

  1. Clarity and Precision: Using professional phrases enhances clarity and ensures that information is conveyed accurately.
  2. Formality: Formal expressions contribute to a professional tone, especially in business communications.
  3. Politeness: These phrases often come across as more courteous and respectful compared to casual alternatives.
  4. Diversity: A variety of phrases allows you to adapt your communication style to different situations.

Cons:

  1. Potential Perceived Formality: In casual or close-knit environments, overly formal expressions may seem out of place.
  2. Length of Phrases: Some expressions may be longer than necessary, potentially affecting the efficiency of communication.
  3. Cultural Sensitivity: The level of formality may vary across cultures, and it’s crucial to consider cultural nuances.
  4. Learning Curve: Adopting a more formal style may require an adjustment period for both the sender and the recipient.

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